Hey entrepreneur,
Yesterday, I shared a quick story about a founder friend of mine.
He wasn't struggling because he was disorganized.
Or lazy.
Or bad at running meetings.
He was struggling because his calendar had quietly become the place where every unresolved decision landed.
When I asked him what the last meeting was where something actually changed… he couldn't answer.
That moment stuck with me.
Because it revealed something most founders never see while they're in it.
Here's what was really happening:
Every time a decision didn't have a clear owner, it drifted.
Every time it drifted, it floated upward.
And every time it floated upward, another meeting appeared to catch it.
None of this was intentional.
In fact, he was doing what most good founders do by being available, responsive, and trying to keep things moving.
But over time, the business learned something dangerous.
It learned to wait.
That's when meetings stop being temporary… and start becoming permanent.
This is why "fixing meetings" never sticks.
You can shorten agendas.
You can cancel a few calls.
You can tighten the format.
But unless you redesign how decisions move through the business, the meetings always come back.
That was the real shift for me.
The goal wasn't fewer meetings.
It was a business that didn't depend on me to make progress.
Once that changed, the calendar followed.
If this feels familiar, I'm breaking this exact pattern down in a free live workshop next week… how to redesign your role so decisions move forward without you being in every room.
You can see the details and save your spot here:
https://scalable.co/workshop
Talk soon,
Ryan
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