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 | Calvin & Hobbes |
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| | | | Last Two Cohorts of 2025 Start Next Month | MGMT Fundamentals - Eight one-hour sessions over two weeks starting September 9 at 12:00 PM ET. Perfect for managers with 0-3 years of experience who want to quickly build the skills and systems to lead their team effectively from Day 1. | MGMT Accelerator - Eight 90-minute sessions over four weeks plus 3 group coaching sessions starting October 7 at 11:00 AM ET. Perfect for experienced leaders with 3-10 years of experience who want to refine their systems to deliver more impact and level up as a leader. | |
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When Everything Feels Like Glitter |
You know the feeling. Someone shook the snow globe of your work life, and now everything is swirling chaos. |
Your to-do list has a to-do list. Every email spawns three more. Meetings multiply like rabbits. And somewhere in the glitter storm, you've lost sight of what actually matters. |
This is what I call "the blizzard," that overwhelming state where you can't see two feet in front of you, let alone find a path out. |
The good news? Blizzards always settle. The bad news? You are both the cause and the cure, so it will only calm down when you take back control. |
Here's how to clear the glitter and break through the blizzard. |
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Why Smart Leaders Get Overwhelmed |
The Capability Trap
The better you get at your job, the more work finds you. Success breeds opportunity, and opportunity breeds overwhelm. |
You're not overwhelmed because you're bad at prioritizing. You're overwhelmed because you're good at delivering. |
The Snow Blindness Cycle
When you're in the blizzard, everything feels equally urgent and important. Your brain can't distinguish between the critical and the trivial because it's all just... glitter. Blinding, swirling, never-ending glitter. |
This creates a vicious cycle: |
Overwhelm reduces decision-making quality Poor decisions create more problems More problems increase overwhelm The cycle accelerates
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The Motion Illusion
Busy feels productive. Checking emails, attending meetings, putting out fires. It all feels like progress. |
But motion isn't progress. And in the blizzard, most of your motion is just putting off what's necessary and stirring up more glitter. |
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The Blizzard-Breaking Framework |
Step 1: The Brain Dump |
The Problem: Your brain is trying to hold everything in working memory. This creates mental overload and prevents clear thinking. |
The Solution: Get everything out of your head and onto paper. |
How to Do It: |
Take 30 minutes with no interruptions Write down every task, project, worry, and commitment swirling in your head Don't organize or prioritize, just exorcise everything from your mind Include personal items (they're taking mental bandwidth too) Keep writing until you're out of anxiety
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Why This Works: Your mind can finally stop trying to remember everything and start thinking clearly about what matters. |
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Step 2: The In-Office Vacation Day |
The Concept: Take a full day (or half-day minimum) to reorganize your work life without leaving the office. |
The Rules: |
No meetings (remember, you're on vacation) Set an out-of-office message: "In office, but unavailable until 5 PM." Turn off notifications Work from a conference room or different location if possible
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The Four-Phase Process: |
Phase 1: The Audit (Hour 1) |
Review your brain dump and categorize everything: |
Critical: Must be done by you, soon Important: Should be done, but timing is flexible Delegate: Could be done by someone else Eliminate: Doesn't actually need to happen
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Phase 2: The Edit (Hour 2) |
Delegate strategically: What can you hand off to develop others? Defer intelligently: What can wait until you've handled the critical items? Cancel ruthlessly: What project, commitments, or meetings can you eliminate?
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Phase 3: The Plan (Hour 3) |
Sequence your critical items: What order will create the most momentum? Block your calendar: Protect time for your most important work Set boundaries: What will you say no to going forward?
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Phase 4: The Attack (Remaining time) |
Start with the hardest thing: Break the back of your most challenging critical item Build momentum: Complete 2-3 smaller critical items Prepare for tomorrow: Set up your first win for the next day
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Step 3: The Bottleneck Focus |
The Principle: In any overwhelmed system, there's always one bottleneck that's creating the backup. Fix that, and everything else flows better. |
How to Find Your Bottleneck:
Ask yourself: "What single thing, if resolved, would make everything else easier or make the most work unnecessary?" |
Common personal bottlenecks: |
Decision backlog: Unmade choices creating downstream chaos Communication debt: Conversations you've been avoiding System breakdown: A process that's no longer working Skill gap: Something you need to learn or delegate Boundary failure: Saying yes to too many things
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The Bottleneck Attack: |
Name it: What is my current bottleneck? Time-box it: How much focused time will it take to resolve? Protect it: What will I not do until this is fixed? Execute it: Block time and work on nothing else during that block
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Step 4: The Sustainable Rhythm |
The Problem: Most people treat overwhelm as a crisis to survive rather than a pattern to change. |
The Solution: Build systems that prevent future blizzards. |
The Weekly Reset (30 minutes every Friday) |
Review the week: What created unnecessary work or stress? Plan the next week: What are the 3-5 most important outcomes? Adjust systems: What one thing could you change to work more efficiently?
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The Daily Priorities (10 minutes every morning) |
Identify your "big rock": The one thing that, if completed, would make the day successful Protect your energy: When will you work on your big rock? Set boundaries: What will you not do today?
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The Monthly Audit (2 hours once per month) |
Capacity check: Are you operating at sustainable levels? Commitment review: What should you stop doing? System upgrade: What processes need improvement?
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Advanced Blizzard-Breaking Techniques |
The Energy Audit |
Not all tasks are created equal. Some give you energy; others drain it. |
Energy Givers: Work that aligns with your strengths and interests
Energy Neutral: Necessary work that doesn't significantly impact your energy
Energy Drains: Work that exhausts you disproportionately |
The Strategy: Do energy-giving work when you're tired. Do energy-draining work when you're fresh. Eliminate or delegate energy drains whenever possible. |
The Context Switching Killer |
Every time you switch between different types of work, you lose mental energy and time. |
The Solution: Batch similar work together. |
Communication blocks: Handle all emails and calls in designated windows Creative blocks: Protect uninterrupted time for thinking and creating Administrative blocks: Batch all routine tasks together
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The Good Enough Standard |
Perfectionism is overwhelm's best friend. It makes everything take longer and feel more important than it is. |
The 80/20 Rule: For most tasks, 80% quality achieved in 20% of the time is sufficient. |
The Questions: |
What's the minimum viable version of this? Who will actually notice if this isn't perfect? What's the real cost of making this better?
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Your Next Move |
The blizzard feels infinite when you're in it. But it's not. |
It's just glitter that needs to settle. |
Take the in-office vacation day. Do the brain dump. Break your bottleneck. |
Because the goal isn't to outrun overwhelm. It's to develop the systems and skills that make the storm increasingly rare. |
It will still happen. Because the world that never stops evolving around us. |
The question isn't whether you'll face another blizzard. |
The question is whether you'll be ready to clear the glitter and find your way through. |
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What You Missed This Week |
Our Sunday AM posts: |
📌 13 Simple Lessons Between You and Success (Dave on LI)
📌 9 Common New Manager Traps To Avoid (Mar on LI)
📌 How to Navigate Different Levels of Management (Dave on X) |
And here are our most popular posts last week: |
🔥 7 Habits of High Impact Teams (Dave on LI)
🔥 How to Know If Your Team is Fully Engaged (Dave on X)
🔥 How to Raise the Energy of Any Room (Mar on LI)
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Our goal is to build a community of 1 million thoughtful, curious leaders. |
You can help us by reposting anything that resonates with you. |
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Thank you for reading. Appreciate you! |
Dave |
| | | | Ways To Work With Us | MGMT Fundamentals - Eight one hour sessions over two weeks starting September 9 at 12:00 PM ET. Perfect for managers with 0-3 years of experience who want to quickly build the skills and systems to lead their team effectively from Day 1. | MGMT Accelerator - Eight 90-minute sessions over four weeks plus 3 group coaching session starting October at 7 11:00 AM ET. Perfect for experienced leaders with 3-10 years of experience who want to refine their systems to deliver more impact and level up as a leader. | 1:1 Executive Coaching - My sweet spot is solving real problems while helping leaders build their management OS. Email me to setup an intro call. | Customized Leadership Programs - Bring our MGMT Accelerator or MGMT Fundamentals in-house for a tailored, intensive workshop. Ideal for 15+ leaders. | Speaking - We're now booking keynotes for Fall of 2025. Hit reply on this note, and we can set up a time to discuss topics and pricing. | MGMT Playbook - If you're here because someone forwarded this email, please subscribe before you leave. | |
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